Institutions are looking for seamless ways to sync class and meeting schedules from their ERP directly into Microsoft Teams and Outlook. Calendo makes it possible without any manual work, ensuring real-time updates and eliminating errors. This guide is tailored for colleges and universities seeking to modernize academic scheduling while maximizing integration with Microsoft 365.

The challenge of syncing ERP data with Microsoft tools

In today’s digital-first academic environment, aligning institutional calendars with Microsoft Teams and Outlook is essential for transparency and engagement. However, legacy systems and incompatible formats make this task harder than it should be. Many colleges struggle with manual interventions and lack a cohesive system that bridges their ERP with Microsoft 365 tools.

Why manual solutions fall short

With hundreds of class sessions, meetings, and room allocations shifting weekly, relying on staff to manually update Outlook or Teams calendars invites human error and inefficiencies. Missed updates can impact attendance, faculty preparedness, and overall satisfaction with digital learning environments.

Microsoft Graph API: powerful, but complex

The Microsoft Graph API is a comprehensive solution, but without dedicated developers and technical project managers, educational institutions find it difficult to maintain such integrations. Institutions aiming for long-term sustainability and minimal IT overhead need a no-code or low-code approach.

Calendo: Purpose-built for colleges and universities

Calendo is not just another calendar sync tool—it’s a higher ed scheduling solution. Designed to understand the complex requirements of academic scheduling, Calendo handles multiple campuses, language settings, and curriculum changes with ease. This ensures every student and staff member is on the same page, regardless of modality.

Real-time ERP-to-Teams sync

Using real-time synchronization, Calendo ensures students and faculty never miss a beat. Whether there’s a last-minute change in instructor, room, or timing, the update reflects immediately in Microsoft Teams, Outlook, and even mobile devices. Say goodbye to outdated paper schedules and disjointed communications.

Room assignments, hybrid links, and location management

From hybrid learning rooms to live Zoom or Teams links, Calendo automatically updates the learning location in every event. The platform eliminates student confusion about where and how to attend, improving attendance and satisfaction across modalities.

No IT maintenance required

Unlike other sync tools that demand ongoing maintenance, Calendo requires no custom scripts, no middleware servers, and no in-house development. It’s a plug-and-play solution for higher education institutions looking to modernize their scheduling infrastructure.

How colleges are using Calendo to simplify scheduling

Institutions report fewer missed classes, better staff coordination, and increased digital adoption thanks to Calendo. As scheduling becomes increasingly complex, a purpose-built tool like Calendo is no longer a nice-to-have but a necessity.

Get started with Calendo in less than a week

Thanks to our streamlined onboarding and ERP integration process, your institution can start syncing academic schedules to Microsoft Teams and Outlook in under a week. Our team handles the setup, configuration, and support—so you don’t have to.

Visual Overview: Calendo Integration

ERP ➜ Calendo ➜ Microsoft Teams & Outlook Calendar

Every class update flows from your ERP through Calendo to your institution’s calendars in real-time, ensuring accuracy and consistency across platforms.