Today’s colleges and universities must accommodate a wide range of teaching formats — hybrid, online, and in-person. Coordinating class schedules across these different modalities is one of the biggest logistical challenges in higher education. Calendo simplifies it all by syncing ERP data directly to Microsoft Teams, Outlook, and Google Calendar, while intelligently adapting to the specific teaching mode. Here’s how Calendo supports seamless scheduling for any type of class format.

1. The Complexity of Modern Scheduling

Gone are the days when every class happened in a single room, on a static schedule. Now institutions must manage:
– Fully in-person sessions with physical room assignments.
– Fully remote classes requiring meeting links.
– Hybrid formats that alternate between the two or assign different modes to different students.
These complex configurations are hard to manage manually and even harder to communicate clearly to students and faculty.

2. In-Person Classes: Room Sync and Location Management

For in-person courses, Calendo automatically pulls room numbers and building details from the ERP and inserts them into Teams, Outlook, or Google Calendar. Each calendar entry clearly shows the physical location, and updates (such as room changes) are instantly reflected in the calendar. Faculty and students always know where to go, reducing confusion and increasing punctuality.

3. Online Classes: Auto-Generated Meeting Links

Calendo generates and embeds Microsoft Teams or Google Meet links for online sessions directly into the calendar invite. This eliminates the need for instructors to manually create links or notify students via email. Students can simply open their calendar and click the link to join the session, increasing participation and ease of access.

4. Hybrid Classes: Adaptive Scheduling Made Simple

Hybrid teaching is where Calendo truly shines. Instructors can assign specific students to either the in-person or online portion of a class. Calendo reflects these assignments in each student’s calendar. Those attending in person see the room number; remote participants see the virtual meeting link. This dynamic approach ensures every student has the right information at the right time — even if modes change week to week.

5. Updates and Exceptions: Built-In Flexibility

Class changes happen — and Calendo is built to handle them. Whether it’s a one-time location change, instructor substitution, or switch in modality, the calendar is updated in real time. Teachers can also override the default schedule manually for exceptions, and the system will apply the correct sync behavior.

6. Multiplatform Syncing for All Teaching Modes

Whether your institution uses Microsoft Teams, Outlook, or Google Calendar, Calendo supports them all. Students and faculty can rely on the platform they’re most comfortable with while still receiving the correct information for any class format.

FAQ: Teaching Modes and Calendo Calendar Sync

❓Can Calendo support multiple teaching formats at once?

Yes. Calendo is built to handle in-person, online, and hybrid formats simultaneously — across all departments and schedules.

❓How does Calendo manage hybrid classes with split student groups?

Instructors can assign students to different modes (in-person or remote), and Calendo ensures each group sees the correct format and location/link in their calendar.

❓What happens if a class modality changes last-minute?

Any changes in the ERP or through the Calendo interface are pushed instantly to the calendar, ensuring everyone is up to date.

❓Do faculty need to manually manage links or room assignments?

No. Calendo handles this automatically by pulling data from the ERP and embedding it correctly in each calendar entry.

❓Is this functionality available for both Microsoft and Google platforms?

Yes. Calendo supports syncing to Microsoft Teams, Outlook, and Google Calendar — with full parity across all platforms.